Guide: Rotaready

How Do Core Concepts Map to Tenzo?

Key: ✅ Supported   🚸 Work in Progress   ❌ Not Supported

Location	✅ Locations (entities)
Shift (actual)	✅ Shifts (Signed Off)
Shift (planned)	✅ Shifts
Hours	✅ Hours
Salaried workers	✅ Salary from Pay
Employee	✅ Staff
Role	✅ Positions
House Part	✅ Staff Groups
Sales Forecast	✅ Forecast (Cost Control) — optional
Overheads	✅ Flat percent
Holiday	✅ Flat percent (accrual rate)
Breaks	✅ Unpaid
Overtime	❌ Not Supported
Exception costs / one-off costs	✅
Borrowed/loaned employees	✅
Employer taxes	✅ Planned: estimated from National Insurance thresholds for UK sites. Actual: Rotaready's own employer tax figure
Pension	✅ Planned: estimated (3% auto-enrolment above £120/week, UK sites). Actual: included in Rotaready's employer tax

Data Ingestion

Importing Rotaready's Sales Forecast (Optional)

As well as labour data, Tenzo can pull Rotaready's own sales forecast in — the same "Total Sales" forecast figure shown on Rotaready's Cost Control page.

It is off by default and opt-in per business. To enable it, during setup map each Rotaready venue to its Tenzo location — Rotaready reports the forecast on each venue's "Management" entity, so only mapped venues are imported. The forecast comes through at daily granularity (one value per location per day), and is refreshed on each poll for the upcoming days alongside the labour data.

How Do I Compare Rotaready Data to Data in Tenzo?

The new way is to use the Cost Control report on RotaReady and match the confirmed shifts cost there - https://wfm.rotaready.com/cost-control

We can use this for both forecast data (This is the costs from when they first published the rota, not with any changes they make once published) and for Actual costs (This is where and when they sign off the rota).

Please ensure that when you go to this page, you are comparing to the correct values (To confirm this, close all blue bars down, and then open what you require):

Exceptions

You cannot compare past planned shifts with the labour export.